Smart School ERP
Multi-tenant SaaS platform serving 120+ schools
The Challenge
Schools across Punjab were drowning in administrative overhead. Each institution juggled 5-8 different tools: Excel for fees, paper registers for attendance, WhatsApp for parent communication, and manual report cards. Errors were common, parent complaints frequent, and staff overwhelmed.
Manual fee collection with 20% late payment rate
Paper attendance registers prone to errors and loss
No unified parent portal — complaints sent via WhatsApp/calls
Report card generation took 2 weeks per semester
No real-time data for management decisions
Timetable conflicts discovered only after semester start
Zero scalability — each new student added admin burden
Our Solution
We built a comprehensive school management system with tenant isolation, role-based access control, and real-time synchronization across web and mobile apps.
Technical Approach
Multi-tenant PostgreSQL schema with row-level security
Real-time attendance marking via mobile app (teachers)
Automated fee reminders via SMS and email
Parent portal with live grades, attendance, and announcements
Drag-and-drop timetable builder with conflict detection
Stripe integration for online fee payment
AWS auto-scaling to handle 50K+ concurrent users during report card season
Key Features
Student Information System
Centralized student profiles with admission history, family details, medical records, and document uploads. Search and filter across 10K+ students in under 200ms.
Smart Attendance
Teachers mark attendance on mobile in 30 seconds per class. Parents get instant notifications for absences. Monthly attendance reports auto-generated.
Fee Management
Automated fee structure with discounts, installments, and online payment. SMS reminders reduce late payments by 70%. Real-time financial dashboards.
Parent Portal
Mobile-first portal for parents to track child's attendance, grades, homework, and announcements. Two-way communication with teachers via secure messaging.
Timetable Engine
Drag-and-drop timetable builder with automatic conflict detection. Generate teacher and student timetables in minutes, not days.
Report Cards
Customizable report card templates. Bulk generation for 1000+ students in under 5 minutes. PDF download and parent email delivery.
Technology Stack
Results & Impact
"Smart School ERP transformed how we operate. What used to take our admin team 4 hours daily now happens automatically. Parents love the transparency, and we've seen our enrollment increase by 30% because of our tech-forward reputation."
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Let's discuss how we can help you achieve similar results.